Event staff app and backend for efficient scheduling and management
Background: An event agency in the HR sector needed an integrated solution to efficiently schedule, communicate with, and track the hours of their event staff. They wanted to develop an app and backend platform that seamlessly integrates project planning, staff invitations, briefings, communication, time tracking, and accounting.
Objectives:
- Efficient Scheduling: The agency needed a system to easily plan projects and assign staff to specific events and tasks.
- Clear Briefings and Documentation: It was important to have a place where clear briefings and relevant documentation for event staff are available.
- Seamless Communication: The system should enable communication between staff and management, including internal chat for quick coordination.
- Simple Time Tracking and Approval: Staff should be able to easily log their hours, and management should be able to approve them. This should integrate with accounting software for accurate payroll processing.
Solution: The event agency developed a comprehensive app and backend platform that meets their needs and objectives:
- Project Planning and Staff Assignment:
- Management can easily plan projects via the backend and assign staff to specific tasks and events, considering availability and skills.
- Clear Briefings and Documentation:
- For each event, the app provides a location where a clear briefing and all relevant documentation are available for event staff, such as floor plans, schedules, and instructions.
- Seamless Communication:
- Staff and management can communicate within the app via a chat feature, allowing quick coordination without relying on external communication channels.
- Time Tracking and Approval:
- Staff can easily log their hours through the app, and management can approve them.
- This time tracking can be integrated with accounting software for automated and accurate payroll processing.
Results: Thanks to the development of the app and backend platform, the event agency has significantly improved staff management. Scheduling, briefings, communication, and time tracking now run seamlessly and efficiently, resulting in better-organized events and higher satisfaction for both staff and clients. Additionally, integration with accounting software simplifies and ensures accurate payroll processing, streamlining administrative tasks.
